Investment Advisory
January 8, 2026
Company Formation
January 26, 2026Investment Advisory
January 8, 2026Company Formation
January 26, 2026Kadira Estate Managment Agency
Company Secretarial Services
Company Secretarial Services in Sri Lanka, as provided by Kadira Estate Management Agency, are essential professional services designed to ensure your business maintains full compliance with the Companies Act and statutory regulations. This service is crucial for both local and foreign investors establishing or managing companies in Sri Lanka, covering corporate governance, statutory filings, and regulatory compliance.
Our Services as a Local Partner
Corporate Compliance and Governance
Statutory Compliance Management
Ensuring timely filing of annual returns, financial statements, and statutory forms with the Registrar of Companies. Maintaining statutory registers including registers of members, directors, secretaries, and charges in accordance with Sri Lankan law. Monitoring and advising on compliance deadlines to avoid penalties and legal complications.
Corporate Governance Support
Advising on best practices in corporate governance and board procedures. Preparing agendas, minutes, and resolutions for board meetings and general meetings. Ensuring adherence to the company's Articles of Association and constitutional documents.
Board and Shareholder Administration
Meeting Coordination and Documentation,
Organizing and coordinating Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs). Preparing comprehensive meeting documentation including notices, agendas, proxy forms, and attendance registers. Recording accurate minutes and ensuring proper filing of resolutions and decisions.
Share Capital Management
Processing share transfers, allotments, and transmission of shares in compliance with legal requirements. Maintaining up-to-date share registers and issuing share certificates. Advising on share capital restructuring, rights issues, and dividend declarations.
Organizing and coordinating Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs). Preparing comprehensive meeting documentation including notices, agendas, proxy forms, and attendance registers. Recording accurate minutes and ensuring proper filing of resolutions and decisions.
Share Capital Management
Processing share transfers, allotments, and transmission of shares in compliance with legal requirements. Maintaining up-to-date share registers and issuing share certificates. Advising on share capital restructuring, rights issues, and dividend declarations.
Regulatory Filings and Documentation
Registrar of Companies Filings
Preparing and submitting forms for changes in directors, secretaries, registered office, and company constitution. Filing annual returns within statutory deadlines to maintain good standing. Handling special resolutions, capital alterations, and other corporate changes.
Document Management and Certification
Maintaining the company's statutory books and records in proper order. Providing certified copies of constitutional documents, resolutions, and certificates as required. Ensuring safe custody of original company documents and corporate seals.
Preparing and submitting forms for changes in directors, secretaries, registered office, and company constitution. Filing annual returns within statutory deadlines to maintain good standing. Handling special resolutions, capital alterations, and other corporate changes.
Document Management and Certification
Maintaining the company's statutory books and records in proper order. Providing certified copies of constitutional documents, resolutions, and certificates as required. Ensuring safe custody of original company documents and corporate seals.
Director and Officer Services
Appointment and Resignation Processing
Managing the appointment of directors, company secretaries, and other officers with proper documentation. Processing resignations and ensuring smooth transitions in company leadership. Conducting due diligence on new appointees to ensure regulatory compliance.
Directorship Support
Advising directors on their statutory duties, responsibilities, and fiduciary obligations. Providing guidance on conflicts of interest, disclosure requirements, and corporate conduct. Offering ongoing support to ensure directors fulfill their legal obligations.
Managing the appointment of directors, company secretaries, and other officers with proper documentation. Processing resignations and ensuring smooth transitions in company leadership. Conducting due diligence on new appointees to ensure regulatory compliance.
Directorship Support
Advising directors on their statutory duties, responsibilities, and fiduciary obligations. Providing guidance on conflicts of interest, disclosure requirements, and corporate conduct. Offering ongoing support to ensure directors fulfill their legal obligations.
Compliance Monitoring and Advisory
Regulatory Updates and Guidance
Keeping clients informed of changes in company law, regulations, and compliance requirements. Providing proactive advice on emerging regulatory developments affecting corporate operations. Offering tailored compliance solutions for different business sectors and structures.
Risk Assessment and Mitigation
Conducting regular compliance audits to identify potential regulatory risks. Developing compliance calendars and monitoring systems to prevent oversights. Implementing internal controls and procedures to maintain corporate governance standards.
Keeping clients informed of changes in company law, regulations, and compliance requirements. Providing proactive advice on emerging regulatory developments affecting corporate operations. Offering tailored compliance solutions for different business sectors and structures.
Risk Assessment and Mitigation
Conducting regular compliance audits to identify potential regulatory risks. Developing compliance calendars and monitoring systems to prevent oversights. Implementing internal controls and procedures to maintain corporate governance standards.
Specialized Corporate Services
Corporate Restructuring Support,/b>
Assisting with mergers, acquisitions, and corporate reorganizations from a secretarial perspective. Managing name changes, conversions, and other structural modifications. Coordinating with legal and financial advisors to ensure seamless corporate transformations.
Dissolution and Striking Off
Handling voluntary dissolution procedures and striking off applications. Ensuring proper winding-up processes and final compliance obligations. Managing distribution of assets and closing of statutory records.
Assisting with mergers, acquisitions, and corporate reorganizations from a secretarial perspective. Managing name changes, conversions, and other structural modifications. Coordinating with legal and financial advisors to ensure seamless corporate transformations.
Dissolution and Striking Off
Handling voluntary dissolution procedures and striking off applications. Ensuring proper winding-up processes and final compliance obligations. Managing distribution of assets and closing of statutory records.
Why you Choose Kadira Estate Managment Agency
- Expert Knowledge: Deep understanding of Sri Lankan company law and regulatory framework with experienced professionals.
- Timely Compliance: Proactive management of deadlines ensures your company remains in good standing without penalties.
- Cost-Effective Solutions: Professional secretarial services at competitive rates, reducing the need for full-time in-house staff.
- Peace of Mind: Complete handling of complex statutory requirements allows you to focus on business growth.
- Local Expertise: Strong relationships with regulatory authorities facilitate smooth processing of filings and applications.
- Comprehensive Support: End-to-end corporate secretarial services from company formation through ongoing compliance to dissolution.